If your business routinely handles documents larger than letter-sized, you probably wrestle with the large format scanning dilemma. If document management is a real issue for you, here are some perspectives that may shed some light on your own situation and move you to action.
Justifying the Expense of Large Format Scanning
To address the elephant in the room--cost is a consideration. GPS World writer Henrik Vestermark outlines the primary considerations taken into account when justifying the expense of large format scanning and document management:
Innovation. Large format scanning capabilities allow a business to serve your clients as well as your own in-house needs
Differentiation. Document management capabilities are a great selling point to separate your business form your competition
ROI. Added premiums for large format scanning and document management service can easily pay for equipment or outsourcing investments
Buying a Large Document Management System
If you’re moved to buy, you’ll need to know the features that separate the quality scanners from the rest of the field. Association for Information and Image Management (AAIM) contributor Lisa A. Desautels reveals large format scanning capabilities that your document management system should be able to handle based on project needs: sorting, control number labeling, color, scanning to 300 dpi, file management, etc.
Outsourcing Large Format Scanning and Document Management
If buying a scanning apparatus is not cost-efficient, outsourcing your project needs might fit your scenario. Vendorseek touts the advantages of outsourcing to include easier document handling and an decrease in misplaced files.
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ReplyDeleteMy vote goes for outsourcing--and here's why. Professional document scanners learn tips and tricks that save valuable storage space. I've tried to relegate the duty in-house, but the person doing the scanning typically makes newbie mistakes that use up my server space. "Go with a pro, know what they know."
ReplyDeleteIf you have the resources, buying your own document scanner has its advantages. You won't have to worry about paying for little extras that are particular to your business. And the process can be delegated to promising employees looking to immerse themselves in the nuts and bolts of the operation.
ReplyDeleteI am partial to believing outsourcing is the way to go but I may be a little bias. I run into a lot of companies and organizations that have tried to do it on their own but it is too hard to ensure consistency and performance out of an employee who doesn't want to scan all day long. Plus they do make rookie mistakes. But like I said I am in the document management and scanning field so take it for what it is worth. Good article!
ReplyDeleteI am in favor of buying a personal scanner as one has not to worry for the expenses if there are numerous documents. In case of outsourcing every time one has to think for the price every time when need arises.
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Thank you for giving a good idea for how to scan business document.
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Document Scanning Solutions Tahnk you for the information provided I am planing of buying a personal scanner as one has not to worry for the expenses if there are numerous documents. In case of outsourcing every time one has to think for the price every time when need arises.
ReplyDeleteHello everyone ...
ReplyDeletei really like the content in the blog specially regarding Document management capabilities are a great selling point to separate your business form your competition ROI. Added premiums for large format scanning and document management service can easily pay for equipment or outsourcing investments
Buying a Large Document Management System If you’re moved to buy, you’ll need to know the features that separate the quality scanners from the rest of the fieldDocument Scanning Solutions
Business document management is much necessary . As in business there may be some secret and some very important files. As
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Hi, nice post. This is an interesting and very informative topic. Thanks for sharing your ideas, its not just entertaining but also gives your reader knowledge. Good blogs style too, Cheers!
ReplyDeleteBusiness is going paperless for a number of reasons. It’s good for the environment. Paper takes up valuable space. Remote employees don’t have access to the documents. Critical information is too important to have one centrally-located copy. And cutting storage costs can save businesses money.
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