OCR - Optical character recognition allows you to grab information from scanned documents. The technology has been around since the 90's, but its accuracy has improved considerably through recent years.
MFP - The multifunction peripheral is a single machine that acts as a printer, fax machine, photocopier, and scanner.
SharePoint Server - This software is a content management system. The software enables document imaging, as well as imaging for spreadsheets, photographs, videos, and other digital materials.
Thursday, August 21, 2008
Tuesday, August 19, 2008
Document Imaging Provides a Reason to Decorate the Office
The process of document imaging creates the opportunity to get rid of paper vessels in order to create free space in the office.
With more space available, you can exercise the option of decorating your office.
Consider the following decorating suggestions:
- To begin, you want to be sure to adhere to your company's guidelines regarding decorating. Every business is different. Some companies may frown upon any personal decoration, while others may be as liberal as letting you paint the walls.
- Get ideas and items from around your house. You have decorated your place of living according to your style, so it would make sense to emulate the same decor for your office space. Bring in items from your house and place them around your working quarters.
- Put up a lot of pictures. Think of a particular theme and search for portraits that are germane to the central idea.
- Keep your office space well lit. Think about getting a lamp to supplement day and ceiling lights.
- Avoid a cluttered desk and work area. Only leave items on your desk that you will utilize regularly. All other things can be stored away for later use.
With more space available, you can exercise the option of decorating your office.
Consider the following decorating suggestions:
- To begin, you want to be sure to adhere to your company's guidelines regarding decorating. Every business is different. Some companies may frown upon any personal decoration, while others may be as liberal as letting you paint the walls.
- Get ideas and items from around your house. You have decorated your place of living according to your style, so it would make sense to emulate the same decor for your office space. Bring in items from your house and place them around your working quarters.
- Put up a lot of pictures. Think of a particular theme and search for portraits that are germane to the central idea.
- Keep your office space well lit. Think about getting a lamp to supplement day and ceiling lights.
- Avoid a cluttered desk and work area. Only leave items on your desk that you will utilize regularly. All other things can be stored away for later use.
Thursday, August 14, 2008
Save Office Space with Document Imaging
Along with other benefits of document imaging, the process can contribute to the conservation of office space.
Filing cabinets can be bulky and displeasing to the eye. Document scanning services relieve the need for the storage vehicles.
Instead, you can spread out the desks in the office (giving employees more room) or you can decorate your office with flowers, furniture, or sculptures.
Other scanning service news:
Businesses Less Dependent on Paper Processes - Kodak.com
Shasta Pools & Spas Deploys Document Imaging Solution From eCopy and OptiScan - BNet
Filing cabinets can be bulky and displeasing to the eye. Document scanning services relieve the need for the storage vehicles.
Instead, you can spread out the desks in the office (giving employees more room) or you can decorate your office with flowers, furniture, or sculptures.
Other scanning service news:
Businesses Less Dependent on Paper Processes - Kodak.com
Shasta Pools & Spas Deploys Document Imaging Solution From eCopy and OptiScan - BNet
Tuesday, August 12, 2008
Introduction to Document Imaging Solutions
Document Imaging converts physical, paper documents to electronic images. This makes it easy to locate, modify, and share company documents.
Why else should you adopt the document imaging process?
- Document imaging prevents lost records
- Your company will save on storage space
- Managing records is easier with document imaging
- Processes can be automated
- Document imaging reduces operating costs
- Eliminates the chance of data loss
It is easy to integrate the process:
- Document imaging vendors scan your documents into a system
- The imaging system stores your documents on a hard drive or optical disk
- Documents are tracked and indexed
- Documents can be retrieved, modified, and shared through your company's internal computer system
Many vendors exist to provide Document Imaging Services; receive quotes from several sources before making a final decision.
Why else should you adopt the document imaging process?
- Document imaging prevents lost records
- Your company will save on storage space
- Managing records is easier with document imaging
- Processes can be automated
- Document imaging reduces operating costs
- Eliminates the chance of data loss
It is easy to integrate the process:
- Document imaging vendors scan your documents into a system
- The imaging system stores your documents on a hard drive or optical disk
- Documents are tracked and indexed
- Documents can be retrieved, modified, and shared through your company's internal computer system
Many vendors exist to provide Document Imaging Services; receive quotes from several sources before making a final decision.
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