Keeping Document Imaging Real

There is a certain amount of resistance to going totally paperless. Despite all the technological advancements, this resistance has not yet "gone away." And in fact it's not likely to, ever.

Why? Because it's against human nature. Human beings like to be able to see and hold things. Always have, always will.

We encounter this every day in the document imaging business. People feel as if once they scan a document and put it in that computer, they won't be able to see it and hold it anymore -- and that makes them uncomfortable.

Document imaging providers have found it necessary, then, to work many hours with clients to develop effective filing and naming systems for documents that used to be tactile pieces of paper but now are somewhere inside that mysterious white (or black, or gray) box.

Watch the video located at http://www.disusa.com to get an idea of how contentious these issues of storage and retrieval remain within the industry, even today. The document imaging business is still constantly searching for ways to keep digitized documents accessible to real live human beings, who like to see and hold things.

So are businesspeople looking for those ways. One manager I know places different colored rocks in a formation known only to him that somehow (don't ask me) reminds him where, within his computer system, specific highly valuable documents are.

Hey, whatever works, right?

Document Imaging FAQs

What is document imaging?
The process of using software and scanners to transfer an image to a digital picture. The image can be stored in a system that gives users the ability to access many documents.


How are documents indexed?
- Manual entry
- Second pass entry and verification of index fields
- Full text indexing


What types of images can I scan?
Documents entail pictures, posters, brochures, pages of text, etc.

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What is scanning software?
The software allows the computer to take digital impressions of a document. It optimizes shading, clarity, and contrast.


What does "scan ready" mean?
It means the paper document is ready to be accessed to the scanning equipment. There must be no staples, tears, or wrinkles on the document.

What types of processes does the document undergo?
Images are de-skewed, de-speckled, rotated, mirrored, background colors are dropped, and borders are trimmed and removed.

How can I use document imaging?
- Read the documents on your monitor rather than have a hard copy
- Have the ability to fax documents using a modem
- Have the ability to edit the document
- Print out the pages whenever needed


How many pages can fit onto one CD?
About 15,000 letter-sized pages can fit onto one CD. Color and images take up more memory, so the number of pages containing such would be less.