Although the process of scanning paper documents may seem like the epitome of an innocuous activity, it's actually an area of the business world that is fraught with legal concerns.
The medical profession is the most famous example of this dynamic, in the form of the HIPPA laws, which regulate the retention and movement of electronic health records. Compliance with this set of regulations can be bafflingly complex. People have to take classes on how to comply.
It's no wonder that digital health records are not a reality in the great majority of American hospitals and doctor's offices.
The medical industry, while it may be the most famous example, is not the only example of the legal concerns inherent in the act and process of document imaging and management. Law offices, real estate firms, and tax preparation companies all face similar concerns.
Once that paper goes into that black box, it can end up anywhere if you're not careful.
For this reason, it's absolutely essential that a document imaging solution contain a strong security component. Document imaging service providers specialize in making sure that moving paper into the digital world doesn't mean losing all control of where that information goes.
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