People who haven't done it may not understand exactly how easy it is to scan a paper document to a PDF file. Check out this video from the TigerDirect blog here to see a demonstration of exactly how very easy it can be. The guy even has an Australian accent.
However, easy does not mean simple when it comes to document imaging, and just because you can scan a document to PDF does not mean that you are exploiting the full potential of "going paperless." Indeed, an Adobe PDF file is a powerful thing these days.
Check out Adobe's description of how powerful here. But don't take their word for it. Check out what other companies are building on top of the PDF paradigm. And remember, Adobe has been working on PDF technology for upwards of 15 years now.
For example, let's think for a second about search. The PDF file format has been "Google-ized" to a quite significant degree. But many people do not use this function. In essence, then, documents are scanned and the paper thrown away, but you still can't find what you're looking for when you're looking for it. Needless to say, this can be frustrating.
Watch this tutorial to see how you can avoid this problem by making your PDF files searchable.
However, within that larger idea of making scanned document searchable, there are a variety of technical concerns which can either help or hinder the effectiveness of the search function with regard to your documents in particular. Effective "tagging" of documents, for example, can mean the difference between good search and bad search. Read about tagging here.
Businesspeople looking to fully exploit the power of PDF may want to consider working with an expert to build an effective system.
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