Document imaging, as with any business arrangement, requires the attention and effort of both the client and the provider to truly reach its full potential. In this spirit, document imaging company eCopy recently announced its 2008 Best Practices Awards.
The full list is worth a look, but for our purposes, let's just point out a few of the award winners and note why they won. Warning: this may give you some ideas.
The "Best Application Integration" award went to Chesapeake Energy Corporation, for innovating a document imaging solution for the company's more than 1,000 expense reports per month.
The "Best Productivity Improvement" prize went to Extendicare, a medical company that specializes in long-term care. Drowning in paperwork, Extendicare made the move to fully integrate document imaging software into its Oracle business applications for storage, filing, and indexing. The company estimates that these changes save $143,000 annually.
On a smaller scale, law firm Klarquist Sparkman, LLP was singled out because of a simple but important change: the firm began "tagging" scanned files at the time of scanning, rather than going back and having to manually open up each file and tag it then.
Once more, the vital nature of tagging and tagging properly cannot be overestimated when it comes to document scanning and imaging. Documents that are not properly tagged are not easily findable--defeating the whole purpose of document imaging itself.
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